Administrative Forms Used for Reimbursement

This page is effective 01 December 2008

Index of Education Allowance Forms

• Kindergarten
• Schooling at the Post
• Home Schooling
• Language Programs
• Special Education
• Tutoring 1^st Year Student Attending a Foreign Curriculum School
• Distance Education
• AP, IB and SAT Exams
• Arts and Crafts Materials
• Relocation During School Year
• Refundable Deposit
• School Transportation
• Secondary Education - Grade 9 to 12, at a Canadian Curriculum School, Residential School Outside Canada
• Secondary Education - Grade 9 to 12, Provincial Public/Residential School Inside Canada
• Education Travel/Escort Travel/Shipment of Personal Effects - Secondary Education Away from the Post
• Post Secondary Education in Canada
• Family Reunion Travel (FRT) - Students Being Educated Away from the Post
• Family Reunion Travel (FRT) - Other
• Family Reunion Travel (FRT) - Unaccompanied Posting
• Family Reunion Travel (FRT) - Travel by Parent(s) in lieu of Entitled Traveller(s)
• Long Distance Telephone Calls (LDTC)
• Submission to NDHQ for Treasury Board Working Group or Ministerial Authority
• French Education

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Kindergarten

• Instructions to Complete Kindergarten Forms
• FORM 8JR - Half Day Junior Kindergarten Fee-Paying School, 18 December 2008 (PDF Version, 325.81 KB)
  Internal Orders: GRC0000B3201
  Approval: NDHQ/DDEM
• FORM 8SR - Half Day Senior Kindergarten Fee-Paying School, 18 December 2008 (PDF Version, 336.95 KB)
  Internal Orders: GRC0000B0950
  Approval: NDHQ/DDEM

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Schooling at the Post

• Instructions to Complete Schooling at the Post Forms
• FORM 9F - Grade 1 to Grade 12 Fee-Paying School, 22 July 2009 (PDF Version, 307.02 KB)
  Internal Orders: GRC0000B3202
  Approval: Outside Canada Support Unit Approving Authority
• FORM 9NF - Grade 1 to Grade 12 Non-Fee Paying School, 18 December 2008 (PDF Version, 310.10 KB)
  Internal Orders: GRC0000B3203
  Approval: Outside Canada Support Unit Approving Authority
• FORM 9F-NC - Request for Post Ceiling Funding, 22 July 2009 (PDF Version, 524.27 KB)
  Internal Orders: -
  Approval: NDHQ/DDEM
• FORM 9P - Roman Catholic Education Kindergarten to Grade 12 Fee Paying School, 19 December 2008 (PDF Version, 315.92 KB)
  Internal Orders: GRC0000B3204
  Approval: Outside Canada Support Unit Approving Authority

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Home Schooling

• FORM 9HSI - Intent to Provide Education Instruction at Home, 28 November 2008 (PDF Version, 428.17 KB)
  Internal Orders: -
  Approval: NDHQ/DDEM
• FORM 9HSE - Education Instruction at Home - Admissible Expenses, 07 October 2008 (PDF Version, 340.84 KB)
  Internal Orders: GRC0000B0951
  Approval: NDHQ/DDEM

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Language Programs

• Instructions to Complete Language Programs - Schooling at the Post Forms
• FORM 10CERT - DND Language Tutoring Certificate, 15 October 2004 (PDF Version, 355.00 KB)
  Internal Orders: -
  Approval: -
• FORM 10APP - Application form for language tutor for dependent children of Canadian Forces outside Canada, 18 December 2008 (PDF Version,374.86 KB)
  Internal Orders: -
  Approval: NDHQ/DDEM
• FORM 10ENG - English lessons when English, as a subject, is not provided at the school attended, or the student is above or below the class level, 22 July 2009 (PDF Version, 319.64 KB)
  Internal Orders: GRC0000B3205
  Approval: Outside Canada Support Unit Approving Authority
• FORM 10FSL - French lessons when French, as a subject, is not provided at the school attended, or the student is above or below the class level, 01 September 2009 (PDF Version, 403.57 KB)
  Internal Orders: GRC0000B3206
  Approval: Outside Canada Support Unit Approving Authority
• FORM 10FFL - French lessons when French is the student first language and English school is attended at the Post, 01 September 2009 (PDF Version, 336.97 KB)
  Internal Orders: GRC0000B3206
  Approval: Outside Canada Support Unit Approving Authority

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Special Education

• Instructions to Complete Special Education - Schooling at the Post Form
• FORM 11 - Special Education Requirements, 08 October 2008 (PDF Version, 516.58 KB)
  Internal Orders: GRC0000B3207
  Approval: NDHQ/DDEM
• FORM 30 - Education Allowance - Special AFNORTH/SHAPE School Requirements, 28 November 2008 (PDF Version, 341.65 KB)
  Internal Orders: GRC0000B3553
  Approval: NDHQ/DDEM

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Tutoring 1^st Year Student Attending a Foreign Curriculum School

• Instructions to Complete Tutoring First Year at the Post Form
• FORM 12 - First Year attending a school at the post - Tutoring in subjects as recommended by the School Principal, 09 October 2008 (PDF Version, 453.12 KB)
  Internal Orders: GRC0000B3208
  Approval: NDHQ/DDEM

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Distance Education

• FORM 13DIS - Distance Education/Supplementary Courses or Programs, 11 September 2009 (PDF Version, 330.07 KB)
  Internal Orders: GRC0000B0952
  Approval: NDHQ/DDEM

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AP, IB and SAT Exams

• FORM 13Exams - Compulsory fees associated with AP, IB, and SAT Exams, 08 October 2008 (PDF Version, 450.89 KB)
  Internal Orders: GRC0000B0953
  Approval: Outside Canada Support Unit Approving Authority

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Arts and Crafts Materials

• FORM 13S - Crafts and Arts Materials, 08 October 2008 (PDF Version, 327.76 KB)
  Internal Orders: GRC0000B3210
  Approval: Outside Canada Support Unit Approving Authority

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Relocation During School Year

• FORM 13RELOC - Relocation during Academic Year, 08 October 2008 (PDF Version, 322.79 KB)
  Internal Orders: GRC0000B0954
  Approval: NDHQ/DDEM

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Refundable Deposit

• FORM 13 RD/AA - Refundable Deposit Or Accountable Advance, 08 October 2008 (PDF Version, 484.45 KB)
  Internal Orders: -
  Approval: Outside Canada Support Unit Approving Authority

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School Transportation

• Instructions to Complete School Transportation - Schooling at the Post Forms
• FORM 25FP - School Transportation when NOT provided by the Fee Paying School attended, 05 December 2008 (PDF Version, 300.52 KB)
  Internal Orders: GRC0000B3228
  Approval: Outside Canada Support Unit Approving Authority
• FORM 25FT - School Transportation for students receiving Language Tutoring at the post, 05 December 2008 (PDF Version, 300.78 KB)
  Internal Orders: GRC0000B3229
  Approval: Outside Canada Support Unit Approving Authority
• FORM 25NF - School Transportation when NOT provided by the Non-Fee Paying School attended, 05 December 2008 (PDF Version, 301.53 KB)
  Internal Orders: GRC0000B3230
  Approval: Outside Canada Support Unit Approving Authority

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Secondary Education - Grade 9 to 12, at a Canadian Curriculum School, Residential School Outside Canada

• Instructions to Complete Secondary Education - Canadian Curriculum Away from the Post Outside Canada Forms
• FORM 14CASE - Case Form - Secondary education - Grades 9 to 12 - at a Canadian Curriculum School - Residential School Outside Canada, 19 December 2008 (PDF Version, 408.14 KB)
  Internal Orders: -
  Approval: NDHQ/DDEM
• FORM 14ROC - Education Allowance - Secondary education - Grades 9 to 12 - at a Canadian Curriculum School - Residential School Outside Canada, 28 April 2009 (PDF Version, 323.13 KB)
  Internal Orders: GRC0000B3212
  Approval: NDHQ/DDEM

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Secondary Education - Grade 9 to 12, Provincial Public/Residential School Inside Canada

• Instructions to Complete Secondary Education in Canada Forms
• FORM 15P - Grades 9-12 - Provincial Public School inside Canada, 23 April 2009 (PDF Version, 539.09 KB)
  Internal Orders: GRC0000B3211
  Approval: Outside Canada Support Unit Approving Authority
• FORM 15Case - ECase Form - Secondary Education - Grades 9 - 12 - Provincial Residential School inside Canada, 19 December 2008 (PDF Version, 422.55 KB)
  Internal Orders: -
  Approval: NDHQ/DDEM
• FORM 15RIC - Education Allowance - Secondary Education - Grades 9-12 - Provincial Residential School inside Canada, 09 October 2008 (PDF Version, 347.28 KB)
  Internal Orders: GRC0000B3213
  Approval: NDHQ/DDEM

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Education Travel/Escort Travel/Shipment of Personal Effects - Secondary Education Away from the Post

• Instructions to Complete Education Travel - Secondary and Post Secondary Students Forms
• FORM 16 - Education Travel on behalf of a Secondary Student attending a Canadian curriculum school away from post, 01 January 2010 (PDF Version, 364.11 KB)
  Internal Orders: GRC0000B3214
  Approval: NDHQ/DDEM
• FORM 16ET - ECase Form - Secondary Education - Escort Travel on behalf of a Secondary Student attending a Canadian curriculum school away from post, 01 January 2010 (PDF Version, 355.38 KB)
  Internal Orders: GRC0000B3215
  Approval: NDHQ/DDEM
• FORM 16S - Secondary (Grades 9-12) Shipment of Personal Effects or Storage between Consecutive School Years, 10 October 2008 (PDF Version, 341.53 KB)
  Internal Orders: GRC0000B3216
  Approval: NDHQ/DDEM
• FORM 18 - Education Travel on behalf of a Post Secondary Student attending a post secondary institution in Canada, 01 January 2010 (PDF Version, 351.60 KB)
  Internal Orders: GRC0000B3218
  Approval: NDHQ/DDEM
• FORM 18S - Post Secondary (Grades 9-12) Shipment of Personal Effects or Storage between Consecutive School Years, 10 October 2008 (PDF Version, 320.10 KB)
  Internal Orders: GRC0000B3219
  Approval: NDHQ/DDEM
• FORM 18ET - Escort Travel on behalf of a Student attending a post secondary school in Canada, 01 January 2010 (PDF Version, 356.53 KB)
  Internal Orders: GRC0000B3555
  Approval: NDHQ/DDEM

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Post Secondary Education in Canada

• Instructions to Complete Post Secondary Education in Canada Form - Post Secondary Shelter Expense up to the School Year of the 23^rd Birthday
• FORM 17 - Post Secondary Shelter up to the School Year of the 23rd Birthday, 01 January 2010 (PDF Version, 327.99 KB)
  Internal Orders: GRC0000B3217
  Approval: Outside Canada Support Unit Approving Authority
• FORM 18EXAMS - Application and Course Evaluation Fees in excess of those paid by Residents of Ontario on behalf of a Post Secondary Student attending a post secondary Institution in Canada, 01 May 2009 (PDF Version, 299.76 KB)
  Internal Orders: GRC0000B3556
  Approval: NDHQ/DDEM

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Family Reunion Travel (FRT) - Students Being Educated Away from the Post

• Instructions to Complete Family Reunion Travel - Students Forms
• FORM 19 - FRT-Secondary Students - return travel from School to Post, 14 October 2008 (PDF Version, 590.07 KB)
  Internal Orders: GRC0000B3220
  Approval: Outside Canada Support Unit Approving Authority
• FORM 20 - FRT-Post Secondary Student up to the school year of the 21st Birthday - return travel from School to Post, 14 October 2008 (PDF Version, 561.94 KB)
  Internal Orders: GRC0000B3221
  Approval: Outside Canada Support Unit Approving Authority
• FORM 20 - FRT-Post Secondary Student up to the school year of the 23rd Birthday - return travel from School to Post, 14 October 2008 (PDF Version, 561.94 KB)
  Internal Orders: GRC0000B3221
  Approval: Outside Canada Support Unit Approving Authority

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Family Reunion Travel (FRT) - Other

• Instructions to Complete Family Reunion Travel - Other Forms
• FORM 21 - FRT - Child Not in School - return travel from Headquarters City to Post, 07 January 2009 (PDF Version, 348.09 KB)
  Internal Orders: GRC0000B3222
  Approval: Outside Canada Support Unit Approving Authority
• FORM 21D - FRT - Child at Post Visiting Under Custody Arrangements - Reunion with dependent child's other parent, 14 October 2008 (PDF Version, 465.43 KB)
  Internal Orders: GRC0000B3223
  Approval: Outside Canada Support Unit Approving Authority
• FORM 21D - FRT - Child Not at Post Visiting Under Custody Arrangements - Non-dependent child visiting post, 14 October 2008 (PDF Version, 465.43 KB)
  Internal Orders: GRC0000B3223
  Approval: Outside Canada Support Unit Approving Authority
• FORM 22MC - Family Reunion Travel (FRT) Member-Couples Serving Outside Canada at Different Posts, 23 April 2009 (PDF Version, 373.48 KB)
  Internal Orders: GRC0000B0955
  Approval: NDHQ/DDEM
• FORM 22PMC - FRT - Education Travel/Escort - Travel Other, 10 August 2009 (PDF Version, 411.43 KB)
  Internal Orders: GRC0000B0956
  Approval: NDHQ/DDEM

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Family Reunion Travel (FRT) - Unaccompanied Posting

• Instructions to Complete Family Reunion Travel – Unaccompanied Posting
• FORM 22 - FRT-Unaccompanied Posting, 1 July 2009 (PDF Version, 379.28 KB)
  Internal Orders: GRC0000B3224
  Approval: NDHQ/DDEM
• FORM 22A - FRT - Third Location Travel - Location on routing between member's Headquarters City and Post, 1 July 2009 (PDF Version, 405.43 KB)
  Internal Orders: GRC0000B0955
  Approval: NDHQ/DDEM

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Family Reunion Travel (FRT) - Travel by Parent(s) in lieu of Entitled Traveller(s)

• FORM 23 - FRT- Travel By Parent(s) In Lieu Of Entitled Traveller(s), 28 August 2009 (PDF Version, 424.35 KB)
  Internal Orders: GRC0000B3225
  Approval: NDHQ/DDEM

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Long Distance Telephone Calls (LDTC)

• Instructions to Complete Long Distance Telephone Calls (LDTC) Forms
• FORM 24 - Long Distance Telephone Calls - Students up to the school year of the 21st birthday, 14 October 2008 (PDF Version, 496.73 KB)
  Internal Orders: GRC0000B3226
  Approval: Outside Canada Support Unit Approving Authority
• FORM 24U - LDTC - Unaccompanied Posting - up to the school year of the 21st birthday, 14 October 2008 (PDF Version, 534.56 KB)
  Internal Orders: GRC0000B3227
  Approval: Outside Canada Support Unit Approving Authority

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Submission to NDHQ for Treasury Board Working Group or Ministerial Authority

• FORM 26 - Submission to NDHQ/TB Secretariat Interdepartmental Working Group, 10 October 2008 (PDF Version, 340.66 KB)
  Internal Orders: -
  Approval: NDHQ/DDEM
• FORM 29 - Submission to NDHQ/TB Secretariat Interdepartmental Working Group – Field Trip, 10 October 2008 (PDF Version, 346.52 KB)
  Internal Orders: GRC0000B3209S
  Approval: NDHQ/DDEM

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French Education

• Instructions to Complete French Education in Canada Forms
• FORM 27 - Secondary Education In Quebec (Secondary I to - Secondary V and CÉGEP I and CÉGEP II general pre-university program), 23 April 2009 (PDF Version, 311.96 KB)
  Internal Orders: GRC0000B0957
  Approval: NDHQ/DDEM
• FORM 28 - Secondary education in Europe at Centre International de Valbonne, France , 10 October 2008 (PDF Version, 331.08 KB)
  Internal Orders: GRC0000B0958
  Approval: NDHQ/DDEM

Institutional links

DEM

• About DEM
• Programs and Services
  • DND Dependants Schools Overseas
  • Teacher Recruiting for DND Schools
  • Education Screening for Tentative Selection for OUTCAN Posting and Applicable Forms
  • Education Allowance Forms
  • OSAP Administration Forms
  • Inside Canada Education of Children “How to” Book including locating schools in Canada, Preparation for the Move within Canada, Education allowance administration, application for education allowance and Screening for semi-isolated posting
• Policies & Directives
  • Overseas Schools Administration Policy and Regulations
  • Outside Canada Education of Children How To Handbook - including Post Secondary Education, Family Reunion Travel, Education Travel, Escort Travel INTRODUCTION and guidelines
  • Education Post Ceilings and Travel Rates
  • Education Outside Canada - Preparation for Move
  • Education Inside Canada - Preparation for Move
  • Provincial Education Policy
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