Overseas Schools Administration Policy and Regulations (OSAP)
Administrative Forms
100 - Regulations and Organization
100.2 - Pedagogical Advisor
100.3 - School Committee
200 - Classroom Management
200.1 - Day to Day Administration
- 200.01.2 Annex C - DND Dependants Schools Overseas LEE Staff – Civilian Performance Planning Sheet
- 200.01.6 Annex A - Monthly Maintenance – General Annual Report
- 200.01.6 Annex B - Monthly Maintenance – Annual Teachers Leave Report
- 200.01.8 Annex B - Purchase Order/Retirement Gratuities – DND Canadian Base Closure
- 200.01.8 Annex C - Purchase Order/Canada's Annual Partnership Payment To SHAPE/AFNORTH International School
- 200.01.8 Annex D - Purchase Order – SHAPE/AFNORTH Telephone/Cell Phone/Internet Cost – Rental And Monthly Charges
- 200.01.8 Annex E - Purchase Order/Goods And Services – Not Included In The Budget
- 200.01.9 Annex A - DGCB/DEM Purchase order
- 200.01.9 Annex B - Tax Exempt Letter
- 200.01.9 Annex C - Purchase Order/Class I – Student Classroom Resources
- 200.01.9 Annex D - Purchase Order/Class II – Teacher Resources
- 200.01.9 Annex E - Purchase Order/Class III – School Furniture
- 200.01.9 Annex F - Class IV – Canadian Section Classroom Inventory
- 200.01.9 Annex G - Class IV – AFNORTH International School Canadian Textbook And T83 Calculator Inventory Control Sheet
- 200.01.9 Annex H - Purchase Order/Class V – Computer Equipment
- 200.01.9 Annex I - Purchase Order/Class VI – School Office Supplies
200.3 - Admission
- 200.03.4 - SHAPE International School Non-Entitled Student Application & Notice To Their Sponsors
- 200.03.4 Annex A - SHAPE Tuition payment procedures for fee paying students
- 200.03.6 Annex A - AFNORTH Welcome Letter
- 200.03.6 Annex B - AFNORTH Registration Form
- 200.03.6 Annex C - AFNORTH Emergency Contact Information
- 200.03.6 Annex D - AFNORTH School Health Record
- 200.03.6 Annex E - AFNORTH School Medical Consent Form
- 200.03.6 Annex F - AFNORTH Special Medical Power of Attorney
- 200.03.6 Annex G - AFNORTH Language Information Form
- 200.03.6 Annex H - AFNORTH Medical/Educational Outing Permission Form
- 200.03.6 Annex I - AFNORTH Publication Permission Form
- 200.03.6 Annex J - AFNORTH Student Computer and Internet Access Agreement
- 200.03.6 Annex K - AFNORTH Registration Questionnaire – Sponsor Category
- 200.03.8 Annex A - SHAPE Letter To Parents With Enrolment Information
- 200.03.8 Annex B - SHAPE Overview Of Canadian Section
- 200.03.8 Annex C - SHAPE Welcome Letter/Registration package
- 200.03.8 Annex D - SHAPE Registration/Student Information/Emergency Contact/Medical/Day Outing Permission Form
- 200.03.8 Annex E - SHAPE Medical Exam/School Health Record
- 200.03.8 Annex F - SHAPE Special Medical Power Of Attorney
- 200.03.8 Annex G - SHAPE Language Information Form
- 200.03.8 Annex H - SHAPE Publication Permission Form
- 200.03.8 Annex I - SHAPE Student Computer And Internet Access Agreement
- 200.03.8 Annex J - SHAPE Request For Student Records
200.10 – Occasional Teacher
- 200.10.1 Annex B - Occasional Teacher RCPO (E) – Employee Information
- 200.10.1 Annex C - Occasional Teacher Statement Of Days Worked
- 200.10.1 Annex D - Occasional Teacher Qualifications
- 200.10.1 Annex E - Purchase Order/Classroom Occasional Teacher (Short-Term Substitute Not To Exceed 19 Days)
- 200.10.1 Annex F - Occasional Teachers – Year-To-Date Summary Of Hours Worked
200.11 – Teacher Assistants
- 200.11.1 Annex B - Employee Information
- 200.11.1 Annex C - Teacher Assistant Time Sheet
- 200.11.1 Annex D - Purchase Order/Teacher Assistant (New Position) Request
- 200.11.1 Annex E - Purchase Order/Annual January Teacher Assistant Request (In School Non-Instructional TA and Instructional TA)
- 200.11.1 Annex F - Purchase Order/Annual January Bus Supervisor Request
- 200.11.1 Annex G - Purchase Order/Teacher Assistant
- 200.11.1 Annex H - Teacher Assistants – Year To Date Summary Of Hours Worked
- 200.11.1 Annex I - Non-Teaching Professionals - Teacher Assistants - Performance Appraisal Form
200.15 – Field Trips, Excursions and Educational Tours Expectations
- 200.15.1 Annex A - Request Form / Purchase Order For A Field Trip, Excursion And/Or Educational Tour
- 200.15.1 Annex B Appendix 1 - Educational Tour Consent Request Form AFNORTH International School
- 200.15.1 Annex B Appendix 2 - Educational Tour Consent Request Form SHAPE International School
- 200.15.1 Annex C - Itinerary for a Field Trip, Excursions and/or Educational Tours
- 200.15.1 Annex D - Cost Estimate for Field Trips
- 200.15.1 Annex E - Checklist for Field Trip and Excursions
- 200.15.1 Annex F - Annual Field Trip Planning Form
300 - Teacher Contract and Benefits
300.1 – Teacher Selection
- 300.01.1 Annex A - Purchase Order/Teacher Selection Committee
- 300.01.2 - Application Form for LOSA - Teacher
- 300.01.21 - LOSA Assessment Requirements
- 300.01.3 - Application Form for LOSA - Principal
300.3 – Teacher Sponsorship Program
300.4 – Moving to Europe and Moving From Europe
- 300.04 Annex A – Purchase Order/Application for rent in Advance of a move
- 300.04 Annex B – Purchase Order/Application for House Hunting Trip – Move to Europe
- 300.04 Annex C – Inventory of Household Goods and Effects
- 300.04 Annex D – Purchase Order/Application for House Hunting Trip – Move to Canada
- 300.04 Annex E – Purchase Order/Home Inspection Trip
- 300.04 Annex F – Moving to Europe and Moving from Europe – Purchase Order/Air Travel
- 300.04 Annex G – Moving from Europe – Purchase Order/Travel by Sea
- 300.04 Annex H – Moving to Europe and Moving from Europe – Purchase Order/Shipment of PMV
- 300.04 Annex I – Purchase Order/Teachers’ Long Term Storage (LTS)
- 300.04 Annex J – Checklist of Things to do Arrival in Europe
- 300.04 Annex K – Dependent Education Support Centre IN/OUT Clearance Form
- 300.04 Annex L – Purchase Order/Application for change of Destination from Europe
- 300.04 Annex M – Things to do – Teachers returning to Canada
300.5 – Teachers Foreign Service Benefits under Military Foreign Service Instruction
- 300.05.1 Annex B - Teacher’s Allowance/Personal Information and Annual Verification
- 300.05.1 Annex C - Purchase Order/MFSI Allowance
- 300.05.1 Annex D - Request for Vacation Travel Allowance (VTA)
- 300.05.1 Annex E - Purchase Order/Request for Vacation Travel Allowance
300.7 – LOSA Teachers Absence Policy
- 300.07.1 Annex A - Leave Report
- 300.07.1 Annex A Appendix 1 - Request For Miscellaneous Personal Leave
- 300.07.1 Annex B - DND Dependants School Overseas - Monthly Statistical Report of Attendance
- 300.07.1 Annex C - Principal’s Monthly Attendance Report
- 300.07.2 Annex A - Request for Compassionate Travel Allowance
- 300.07.2 Annex B - Purchase order/Compassionate Travel Request
- 300.07.3 Annex A - DND/CF School Teacher Travel Information
300.8 – Pedagogical Administration
- 300.08.10 Annex A - Application For A Teacher’s LOSA Extension
- 300.08.10 Annex B - Application For Principal’s LOSA Extension
- 300.08.10 Annex C - Application Letter To Sponsoring Board Requesting Extension Of Your LOSA (Sample)
- 300.08.10 Annex D - Request For Extension – School Board Reply (Sample)
- 300.08.21 Annex A - Annual Learning Plan (Teachers)
- 300.08.21 Annex B - Pre-Observation Meeting Before Completing Performance Objectives On A Teachers
- 300.08.21 Annex C - Teacher Performance Objectives
- 300.08.21 Annex D - Post–Observation Meeting After Classroom Visit and to Discuss and Finalize Teacher’s Performance Objective Report
- 300.08.21 Annex E - Teacher’s Information Log – Professional Development, Extra Curricular and Community Services
- 300.08.22 Annex A Appendix 1 - Format for Entry Plan Objectives
- 300.08.22 Annex C - Format for Entry Plan Objectives
- 300.08.30 Annex A - Purchase Order/Professional Development
400- School Transportation
400.1 – School Transportation
- 400.01.1 Annex C - Purchase Order/Annual Bus Expenditure – Bus Contract German Side To AFNORTH School
- 400.01.1 Annex C Appendix 1 - Purchase Order/Monthly Actual Bus Expenditure – Bus Contract German Side to AFNORTH School
- 400.01.1 Annex D Appendix 1 - Contract Assigned Duties Bus Supervisors and Bus Drivers
- 400.01.1 Annex D Appendix 2 - Purchase Order/Live Kilometre Check
- 400.01.1 Annex D Appendix 3 - Monthly Time Sheet Bus Supervisors
- 400.01.1 Annex D Appendix 4 - Monthly Time Sheet Activity Bus Supervisor
- 400.01.2 Annex A - Incident Report
- 400.01.2 Annex B - Request For Busing Services
- 400.01.2 Annex C - Request For Temporary Change Of Bus Route For Families In The Geilenkirchen Area
- 400.01.2 Annex D - Request For Busing Services – Non-Entitled Students
- 400.01.2 Annex E - Busing Information For New Families In The Geilekirchen Area
600- Finance/Administration/Purchase
600.1 – Business Planning
- 600.01.1 Annex A - Business Plan December submission
- 600.01.1 Annex A Appendix 1 - AFNORTH – Annual Submission For Next School Year Proposed Operating Expenses
- 600.01.1 Annex A Appendix 2 - SHAPE – Annual Submission For Next School Year Proposed Operating Expenses
- 600.01.1 Annex A Appendix 3 - DEMO-E – Annual Submission For Next School Year Proposed Operating Expenses
- 600.01.1 Annex A Appendix 4 - DGCB/DEM – Annual Submission For Next School Year Proposed Operating Expenses
- 600.01.1 Annex A Appendix 5 - DEA-E Annual Submission For Next School Year Proposed Operating Expense
600.3 – Travel and Claims
- 600.03.1 Annex A - Purchase Order - Travel Request/Authorization
- 600.03.3 Annex A - Minor Expense Claim
600.9 – Staff Assistance Visit
- 600.09.1 Annex A - Semi-Annual Visit Guidelines DEMO-E & DGCB/DEM-2
- 600.09.1 Annex A Appendix 1 - LOSA Teacher's Arrival Interview By DEMO-E
- 600.09.1 Annex A Appendix 2 - LOSA Teacher's Departure Interview By DEMO-E
- 600.09.1 Annex B - Semi-Annual Visit Guidelines By DGCB/Dependent Education Management
600.10 – Administrative Support Staff Expectations
